4Q Meeting - Las Vegas, NV

Please fill out this form to request travel authorization.

Location

Virgin Hotel

Las Vegas, Nevada

Dates

December 6 - 11, 2022

Notes

Meeting dates are December 7-10 

Travel days are December 6 and 11 

Personal Information

Home Address

Contact Information

Official Time Request

You are eligible for Official Time to attend this meeting. Official Time is a form of administrative leave. In order for us to request Official Time on your behalf we need to know what your work hours will be on December 6, 7, 8, and 9. Please let us know below. 

Travel Terms and Conditions

Voluntary Request

This is a voluntary request to expend funds in order to facilitate attendance at a Local 1776 related event. You will be required to observe the travel guidelines set forth in Chapter 4 of the LIUNA Local 1776 Operating Manual. Should you not be able to attend this event you must provide Local 1776 with as much advance notice as possible. Your failure to provide timely notice may result in Local 1776 seeking reimbursement for all or some of the expenses incurred (i.e., transportation, lodging, per diem, etc.) as a result of this travel request. Should Local 1776 determine that your notice was not timely and they seek reimbursement for your failure to observe the terms stated above then you shall agree to repay any and all costs which Local 1776 reasonably believes are your responsibility.

Privacy Policy

Information collected is for the purpose of securing travel products on your behalf. Your information will not be shared with any party or entity that does not have a need to know. Click here  for our complete Privacy Policy.    

Travel Mode

The mode of transportation used should be the most economical to Local 1776 under the circumstances. 

POV Use

POVs may be used to conduct official travel when it is a net cost-benefit to the NGC. When use of a POV is approved the NGC will only reimburse actual mileage incurred. POV mileage reimbursement rates will be equal to the rates published by the U.S. General Services Administration (GSA). Vehicle operating costs including fuel, insurance, repairs, and maintenance are not reimbursable.  When a person opts to use their POV for travel outside of their commuting area we will reimburse the actual mileage incurred unless another mode of travel is more economical. In cases where travelling by commercial air, rail, or the use of a rental car is more economical, the amount reimbursed for POV use will not exceed the cost of the most economical mode of transportation. 

Air Travel

When travel by air is the most economic mode, your departure and arrival airport and times are based on your home of record and the event agenda. For persons travelling to an official Local 1776 function, all participants must arrive before the event officially starts and may not depart before the event ends. 

Except in cases of emergencies, if you cancel or change your plane ticket after we purchase it you will be responsible for reimbursing us the cost of the ticket or change fee.  

Rental Cars

Only authorized drivers may operate vehicles rented by Local 1776. Failure to observe this requirement may result in the traveller being responsible for any costs incurred. 

Attendance Requirement

Persons travelling on behalf of Local 1776 will be required to participate in all activities related to the event which necessitated the travel. This includes (but is not limited to) classes, training, conferences, meetings, receptions, and any/all other events for which Local 1776 has incurred a cost as a result of the traveler’s required or expected participation. A person who fails to participate in mandatory events may be denied reimbursement for some or all travel expenses claimed. Local 1776 may also seek to recover any pre-paid costs incurred in anticipation of the person’s attendance at the event. Participation includes attending social events (receptions, dinners, etc.) if a cost has already been incurred by Local 1776 for a person’s attendance at such an event.

Travel Card Use

Some travelers will be provided a PEX Travel Card as a convenience. The purpose is to minimize or eliminate having the member pay out-of-pocket for reimbursable travel expenses. The cards are preloaded with funds to be used for the payment of travel, lodging, and meal or meal-related expenses during events that the member is attending. Members are allotted an amount of per diem for travel expenses based on GSA rates, similar to DoD travel policy. However, unlike DoD travel policy, where a traveller is authorized to keep all of their per diem regardless of use, Union members are not authorized to keep unused per diem, and are also not allowed to use any portion of their per diem to purchase non-travel related items. Card users that purchase products or services unrelated to travel will be required to reimburse Local 1776 for all such expenditures, and may have their PEX card privileges suspended. The following is a general list of unauthorized expenses. The list is not all-inclusive:

a. Personal Insurance (i.e., travel, accidental, health, etc.) Note: Local 1776 employees traveling on official business are covered against illness by their health insurance and against work-related accidents by the Local 1776 worker’s compensation insurance policy. All other members are covered against illness or peril by their own personal insurance.

b. Memberships, clubs, or organizations (e.g. airline, fitness, discount, retailers, credit cards, etc.).

c. Childcare.    

d. Lodging costs for pets.    

e. Car maintenance (except for Local 1776-owned/leased vehicles).    

f. Sightseeing or personal side trips (unless sponsored by Local 1776).    

g. Personal care items such as toiletries or apparel. In the case that a person’s luggage is delayed or lost by an air carrier and neither the air carrier nor the hotel provides replacement toiletries, a person may claim reimbursement for the purchase of basic hygienic items and undergarments.    

h. Medication.    

i. Personal entertainment.    

j. Laundry services on trips less than three consecutive business days.    

k. Souvenirs or other items not related to lodging, food, or transportation to and from the event.  

Membership Requirement

A member who participates in an event, for which travel funds are expended on their behalf, shall be required to remain a member in good standing for a minimum of twenty-four (24) months after completion of travel, unless involuntarily separated from their full-time employment for reasons other than cause/discipline. A member who is activated for military service, whether voluntarily or involuntarily, is not considered to have involuntarily separated from their full-time employment, and will need to make alternate payment arrangements in order to comply with this requirement. An individual may forgo this requirement by reimbursing Local 1776 the full cost of their travel. This requirement does not apply to staff or retirees working for Local 1776. The twenty-four (24) month membership requirement period begins on the last day of the event for which travel funds were expended.  

Guest Policy

Guests are welcome. However, you will be responsible for any costs incurred as a result of or on behalf of your guests.   

Agreement to Terms and Conditions

Your signature below indicates that you have read and agree to the terms and conditions above.